In today’s modern society, it’s very easy for people to work remotely from home. In order to effectively do this, they’ll need to create a home office.
Utilizing a platform such as Sharepoint will help to store the documents in order to keep the available for everyone on the team. Acting as a main center you’ll be able to store and share any documents that someone may require including schedules, conversations or notes.
All of the documents will be easy to access and share with co workers when stored properly in this fashion. It’s easy to organize them and use them in the best way to suit the business. Think of it as a large filing cabinet that anyone on the team can access.
In addition to storing the documents, Sharepoint will collaborate with your colleagues regarding the documents even if everyone is needing said document at the same time. Keeping a calendar of events and tracking and prioritizing the work is all easy within Shareopoint.
Now that you have all of the required information safely in one location, you can put it to good use. Everything should be readily shared and documented. Once all of the required business processes are completed the entire time can easily be updated.
Incorporating a built in work flow will even help you to set up an automated review system in order to continue the approval system. You’ll be able to see at a glance how the team is doing and what requires attention. You team will also be able to see this valuable information.
It’s much easier to determine the balance of your resources when you keep to a consistent work schedule. As you fall into a routine you’ll have the pattern down and set in place and can create what needs to be done in a timely fashion. As time goes on you can readily refine the process.
Using this central method to create a hub will help to keep your project on goal. Tools included such as Project Professional will help to generate status reports and analyze task requirements. Using this you’ll be able to keep things on track and done in a timely fashion.
Real Teams/Virtual Office
Your office may be invisible as a virtual office, but your team is real flesh and blood people.
It’s important to continue interacting with one another even if you’re not there personally. Keep a small picture of each team member and a short bio on hand as well as their job description. You may wish to set up a notebook for this. It will help you to feel like you know them better if you can review this periodically.
It will be easier to stay in contact with your team if you know a bit about the person such as maybe they have five kids or like to go camping.
Take this information a step further and include a few details of each member such as which projects they have completed or what they’ve accomplished for the company. Maybe they’re an expert in a specific field and you can glean information from them.
While there’s no shortage of methods of communication from phone to skype to email, even instant messaging and social media, there’s more great ideas to help you here, all the above will help to make their interactions much easier. The challenge is creating a secure exchange for such information for a home worker.
Either way, your virtual office will come alive with your experience and that of your staff if you follow these guidelines.
About the author
Amy Rice enjoys writing about Social Media and today’s office technology, when not writing she goes swimming and plays adventure golf.