Having an online presence is great for business because you can reach people all over the world and find new customers. The downside, however, is that there are growing attacks on companies data both big and small. Protecting your data from online hackers and staff errors is a big issue and one that your customers will find alarming. You need to reassure them that their information is safe and secure; even if that mean investing in new equipment and software.
Backing up your data
One of the most important things is to make sure you backup your data as often as possible. Some companies will do it every day, but it does not have to be that often. However, having a recent copy will make things much easier if your data was to be lost or corrupted. Data corruption can happen even if there isn’t a hack on your computer, so backing up is vital.
Setting file security
A good way to protect your sensitive information is to establish passwords for files so that only those who need access to it can see the data. The same can be done for shared files and servers; you can allow access to certain people while still sharing the rest of the information.
Keeping your Operating System up to date
Many companies are still using Windows XP even though it is no longer supported. One reason for this is that it has all the security patches in place and is a stable version. Whatever operating system you use, you have to make sure that it is updated as often as possible. Even the smallest update, could have big implications on your system if you do not implement it. The important thing to do first is to back-up all the data in case there is a problem.
As an added level of security, you should password protect all those documents that are sensitive in nature. This is particularly the case for documents held in a shared folder where many people can access it. Setting up the password protection is easy, however, make sure everyone who has access does not leave the password on display.
Some breaches of data have been the result of staff error, losing USB sticks or even laptops. Giving your team the right training on how to use and protect data will go a long way to stopping such instances. Even simple things such as not leaving passwords on the desk and remembering to lock your PC when you are away can vastly improve your security.
These are just a few of the ways you can bolster the defense of your data. You can also invest in better hardware that has more security features. This can cost money, but using companies such as Merchant Cash Advance can help to spread the cost.
By securing your system, you are not only protecting your data but also the personal data of all your customers, suppliers and your employees.