The correct organization and planning of projects is the first step within a company to achieve the objectives set, on time and with profitability. Assigning tasks, managing functions and promoting internal communication is the basis of this management. Thanks to a productivity software, you will have in an agile tool all these functions to improve your performance and that of your employees.
The best of the ideas can remain stagnant if we are not able to develop and carry it out efficiently. The same happens in companies; a good project must be organized and planned in the best possible way so that it is profitable and serves to achieve the established business objectives.
Fortunately, there is now a wide variety of programs and applications designed to enhance work performance, both at the individual and team level, and to effectively manage tasks, functions and projects. These are called productivity software.
Productivity software is an essential tool today in companies of all sizes, from freelancers to SMEs and large companies, as it allows an optimal organization of working time to achieve the success of a project within the established time.
What is a productivity software and how do you organize your workspace
A productivity software brings together in a single tool all the features you need to organize projects in an agile, simple and very visual way, among them the task manager.
These are programs generally in the cloud, so you can access them wherever you are, and with mobile applications.
From an intuitive interface you can control all the projects created, and visualize them by their status (pending, in process, completed, waiting, etc), by their importance within the company (urgent, secondary…), by their start or delivery dates, by the people responsible for their execution and the department to which they belong. Everything is organized in a personalized way according to the needs of each company by colors and columns for a correct and quick interpretation.
In this way, you will see at a glance a workspace with the tasks classified in an agenda of days, the status of each of them, who is performing them and when they should be completed.
The program is able to record how much time each employee spends on the execution of their tasks and to facilitate channels of interaction for collaborative work, such as sharing documents, leaving notes or incidents. All data will be seen by those involved updated in real time.
Methodologies on which the different types of productivity software are based
Organize and plan the work time according to our personal or business objectives and record all those actions or decisions that we are making in each project in fundamental to take advantage of a productivity software.
Without this management and documentation of tasks, teamwork and measuring performance and productivity would not be possible.
From this premise, this type of software is based on different productivity methodologies for time and project management.
- Kanban methodology: to obtain the maximum performance of the work flow, the tasks must be visualized in a column board, through which they will be placed according to their state (idea, finished…) and the time invested throughout their execution must be monitored (lead time).
- Scrum methodology: each objective or project is divided into phases, iterations or sprints. The sprints have an established duration and is composed of various actions, and its implementation is essential to advance to the next,
- GTD Methodology (Getting Things Done): optimizes time by creating lists of tasks and activities, making at that very moment those that do not take more than 2 minutes), Each project may be formed of various tasks, which will be organized for its implementation and marking each change of state through which it passes.
- Timebloking methodology: each task will form a block of time that we will assign to each day depending on the workload, so that it is balanced, and the deadlines.