World Backup Day is celebrated every year on March 31. It is a day designed to raise awareness among users and companies, especially the latter, about the importance of keeping data safe and being able to recover it in the event of any mishap, attack, hardware failure, etc. And yet many companies continue to make mistakes every day in securing their data.
Because it is not enough to make a backup. A copy that may have been programmed a few years ago, a protocol was defined and some time later no one knows whether or not the data we need to continue our work can be recovered when the time comes.
The security in the company passes to recover the information in the minimum term
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We do not know what data we save
The main problem that most companies have is that they do not know what data they are saving. How the information is stored is not properly selected, it is scattered among different workstations or there is no centralized location. And not everything that is essential is stored.
In return, a lot of duplicate information is often stored, or information that was temporarily stored in a folder that was backed up, but was not deleted afterwards. This causes the volume of the copy to increase exponentially in many cases.
No data recovery tests have been performed
Another common mistake is that no data recovery tests have ever been performed. It is not known if it is possible or not to recover a file, what possibilities we have of recovering a document, a folder or the data of a program of a month ago, for example. In short, we do not know if the copy is working and what level of security we have.
Mobile devices are not taken into account
As with the information that is scattered in different work computers, mobile devices are the great forgotten ones in backups. And in many organizations they store so much data, especially photographs that may be necessary for our day-to-day work. But also agendas, contacts, etc. that are not always properly backed up. If you lose your cell phone, how would it impact your day-to-day life?
Copies are not kept safe from attacks
For many, the backup is an external hard drive connected to a device from which the copy is made. But it is not taken into account that nowadays we can suffer a ransomware attack that encrypts all the information, including that of this hard disk. And we will not have a good copy safe.
That is why it is necessary to create a good copy scheme according to the needs of our organization. Daily, weekly, monthly copy, in different supports, that not all are connected simultaneously and with a copy that is kept outside the company in case a major disaster occurs, such as a fire, that destroys everything.
The recovery time of the copy is not taken into account.
If we have to recover the information and get everything up and running again, it is essential to know how long it will take to copy the data again. Not all copy programs are the same. And in a stressful situation this time has a decisive impact on the continuity of our business.
Data is saved but not applications
Backing up usually means safeguarding data. But it is just as important to have a safe copy of the systems, something that nowadays, thanks to virtualization, is relatively simple in order to be able to restore the activity of our company quickly and effectively in the worst case scenario. The data is of little use if we do not have a server, a computer or an application to interpret them.
Cloud services are contracted, but not their backup copy.
This is more common than it seems. Cloud services are contracted on a modular basis. And it is necessary to read the contracts and take into account what would happen if the provider suffers a mishap or if for any reason we delete or eliminate a piece of data. It would not be the first time that it is after this incident when we realize that we do not have a backup copy.
The scenario in 2021 for a backup is completely different from the one that would have happened in the same company five years earlier. But things will probably continue to be done in the same way. We must learn and adapt to new requirements and be prepared for new dangers in data recovery that can affect organizations.